VAES Family Update: We are thrilled to be welcoming many of you back to campus next week. Listed below are important updates for your family as we prepare for the week of Marh 1-5.
Frequently Asked Questions:
Does my child need to wear a mask to school each day? Yes, please provide at least two masks per day in case the mask breaks during the day.
Can my child wear a gator mask? No, the gator masks do not provide as much protection as a cloth, tight fitting mask.
Can I drop off my middle school student at the elementary school during morning drop off? No, only elementary students may enter the elementary building.
Should my child bring a water bottle to school? Yes, we are asking for each student to bring a water bottle to school each day. Please make sure the student’s name is on the water bottle.
Do I need to utilize the Greenlight App? If your child is coming to in person learning, we will need you to use the Greenlight App. Parents will need to show the student has been cleared on the app each morning. This will happen in the car line before the student is allowed to enter the building. If a parent has not completed the health screening (on Greenlight) before arriving at school, it will slow down the process of getting students admitted into the building. Thank you for completing this each morning.
Do I need a car line sign? Yes, you should have received a RED car line sign in your February 19th packet. If you do not have a RED car line sign, please call the school office and we will assist you.
Will the staff heat lunches? We are not able to heat student lunches during this school year because of COVID restrictions.
March 01 Start Date Details: Let us remind you of the March schedule once more….
March 01: Cohort A returns to school. Cohort B begins remote learning and Remote Cohort begins remote learning. Grades 1-3 will begin school at 7:45 and will end school at 2:45. IF YOUR STUDENT HAS BEEN ASSIGNED A NEW HOMEROOM TEACHER, THE NEW TEACHER ASSIGNMENT BEGINS ON MARCH 01. Kindergarten students will begin school at 8:30 and will conclude school at 12:30 (DURING THIS FIRST WEEK OF IN PERSON INSTRUCTION). We will not have after school care available for kindergarten students during this first shortened week. All kindergarten students will need to be picked up at 12:30 the week of March 01-March 05.
March 03: All students learn from home. This is our Weekly Wednesday Deep Cleaning Day. Staff members will not be on campus on Wednesday.
March 04: Cohort B returns to school. Cohort A begins remote learning and Remote Cohort continues to learn from home. Kindergarten Cohort B will arrive at 8:30 am and will be picked up at 12:30 pm. We will not have after school care available for kindergarten students during this first shortened week. All kindergarten students will need to be picked up at 12:30 on the week of March 01-05.
Before and After School Care:
Before and after school care (BASC) program enrollment is happening now. BASC will open on Monday March 1st for elementary students and March 16th for Middle/High school students. To ensure we are properly staffed for students to ratios we will use the following.
The enrollment deadline for the March 1st start date is February 24th.
The enrollment deadline for the March 16th start date is March 5th.
The enrollment deadline for future weeks will be two weeks in advance. If you register on March 16th, your students start date will be March 29th.
BASC Programs will be available only on days that your child is scheduled to be at Voyager Academy:
· Early Care: 6:45am – 7:45am for Elementary and Middle School (6:45am – 8:15am High school)
· After Care: 2:45pm – 6:00pm for Elementary and 3:15pm – 6:00pm Middle School.
Voyager Academy BASC knows what it takes to keep children safe, so you can feel sound in registering your child. We pay attention to every detail both big and small in training staff for COVID-19 restrictions and protocols. All students must be pre-registered in order to attend The BASC program. Parents use the Charter Pay online billing system for program registration. If you need help with your username or password, please visit https://charterpay.org/login/recovery. Once you register for the program you will receive our complete Parent Handbook. If you have any questions or concerns, please email me directly at pjohnson@voyageracademy.net.
Lunch Information:
Parents, you can order your child's lunch, pay at the time of order, and we will deliver your students lunch to their classroom. Lunch orders must be placed at least one week in advance. For instance, March 1st lunch order should be placed before February 22nd. You also have the option to purchase lunch for the entire month. Payment options are by debit/credit card or ACH bank draft. Order Lunch online at CharterPay.org.
K & W Cafeteria will provide lunch on Monday for Cohort A & Thursday for Cohort B.
Chick-Fil-A will provide lunch onTuesday for Cohort A & Friday for Cohort B.
All meals will be delivered in hot and cold containers to maintain food safety guidelines.
Drinks are not provided with lunch.
Elementary and Middle school students will eat lunch in their classrooms.
High school students will eat lunch in their 2nd Bell classroom.
Students also have the option to bring their own lunch to school. Students that pack their own lunch will not have access to microwaves.
High school students will not be allowed to leave campus for lunch.
If you have any questions about before and after school registration or lunch ordering please feel free to reach out to Patrice Johnson, Operations Manager at pjohnson@voyageracademy.net. Technical and account issues should be directed to support@charterpay.org.
Hybrid Reopening Plans for VAES: Please, please, please take the time to read the entire Policies and Procedures Manual. This document will answer the majority of your questions as we prepare to return to our campus on March 01. This document is also helpful for our remote learners.
Hybrid Policies and Procedures
Car Line Here We Come! Voyager Academy car line will begin promptly at 7:15 am. As we prepare to receive students as safely and as quickly as possible, please help our staff by completing the following:
Make sure the Greenlight App is complete and you are ready to show the PASS to the Voyager staff member. If the App is not ready to be shown, we will need for that car to pull to the side until we can get the student checked in. Directions and a step by step video of how to install Greenlight App is listed below.
Voyager Greenlight Directions Video
Greenlight Directions Video #2
As you are waiting in the carline, please turn down the car heat and make sure your student is not totally bundled up or when we complete the temperature check, it will read HIGH.
Staff members will NOT be able to unbuckle students from their seatbelt. Parents will need to have students ready to exit the car when they pull up to their drop-off zone.
Please make sure every person inside the car is wearing a mask as you complete morning and afternoon carline. This will help keep everyone safe.
Each family will receive a CAR LINE NUMBER in their Friday Folder Pick Up Packet. The card is bright red to make it easy for you to find. This card must be displayed on the sun visor of your car. This is the only way we have of calling your student down to the carline (each afternoon). If for some reason, you do not have your RED CAR LINE SIGN , please contact the school office. These car line signs will be available on February 19th pick up.
Teacher Changes Begin March 01: If your student was assigned a new homeroom teacher, because of our hybrid plan (this is only true for 1st and 3rd grade) the new teacher assignment does not begin until March 01.
Greenlight App: It is imperative that all Voyager families set up the Greenlight App. Please set up your Greenlight account today and complete the survey daily for each child even while your children are learning remotely. We will use this data and input to ensure we are ready for reopening safely. The links to set up your account are below.
ACTION NEEDED: Directions and links to set up your Greenlight Account
Setting up your account is simple. Select the link below and enter the email address you use to receive Voyager newsletters. Families with multiple children can select any school their children attend. Once your account is set up you will see all of your children associated with your account and be able to complete the daily health screening for each of them. After you complete your first survey you will see the Greenlight pass cleared indication. We will have students select that option to show the larger pass during car line for screening along with their temperature check. Each student will be able to show their Greenlight pass to ensure they are healthy and can attend school. The app also provides support for families that need access to health care, testing, or additional community resources. Please select the link below to set up your family account now.
Elementary School - activate account here: https://glit.me/go/voyager-elementary
Greenlight Directions Video #2
Questions regarding setting up your account should be directed to help@greenlightready.com. Once your account is set up you can also use their chat feature.